Accounts Assistant

Accounts Receivable

• Relationship management of both internal and external stakeholders to ensure invoice queries are dealt with promptly.
• Responding to queries from customers and chasing outstanding payment
• Monitor regular payment of machine accounts - prepare monthly schedule
• Prepare new account applications for approval by Transactional Finance Manager
• Review ongoing credit limits - suggest changes where required
• Prepare weekly/Daily EDI batch file
• Issue monthly statements and weekly payment reminder notices

Accounts Payable

• Registering invoices daily, matching to purchase order and seeking stakeholder approval.
• Management of all supplier portals to ensure accurate cost capture.
• Statement reconciliation in line with departmental timetable.
• Processing BACS and manual payments when required (multi currency).
• Data maintenance of supplier accounts including the setting up of new supplier accounts.
• Identify and log queries, liaise with suppliers and internal staff to resolve effectively
• Complete monthly statement reconciliations for the 80 suppliers
• Follow ITW intercompany process to ensure all invoices processed and paid on time.
• Review old balances on AP or GRNI for correctness
• Complete currency reval on ledger balances
• Complete inter co reconciliation and prepare monthly netting schedule

Cashbook

• Checking and verifying bank transactions
• Daily posting of receipts & payments in line with departmental requirements.
• Prepare weekly and Month end bank reconciliation.

General/Other

• Ensuring there is a clear record of financial transactions (income and expenditure) in accordance with organisational and tax authority requirements
• Preparing ledger balances, control accounts and statements, reconciling all the figures
• Identifying and correcting or referring any errors or accounting discrepancies
• Preparing reports at each month end
• Providing cost and revenue information in the required formats to the relevant people
• Delivering reliable administrative accounting support and customer service
• Perform duties in line with audit requirements.
• Outlook Mailbox maintenance.
• Month end accrual collation.
• Provide supporting documentation to the accounting team for VAT returns and submissions.
• Prepare information for monthly VAT returns and VIES submissions.
• Complete any other ad hoc transactional tasks as required.