Payroll Specialist

Payroll Processing

• Prepare and process weekly and monthly payroll for all employees.
• Verify timesheets, hours worked, commissions, bonuses, and other earnings.
• Ensure accurate calculation of wages, overtime, shift differentials, and deductions.
• Review and validate payroll data for accuracy prior to final submission.

Compliance & Recordkeeping

• Maintain payroll records in compliance with state and federal regulations.
• Stay current on wage laws, tax regulations, overtime rules, and labor standards.
• Ensure adherence to company policies and collective bargaining agreements (if applicable).
• Prepare and maintain confidential payroll files and documentation.

Tax & Deductions Management

• Calculate and process federal, state, and local tax withholdings.
• Manage deductions including benefits, retirement, garnishments, and other withholdings.
• Reconcile payroll tax filings and assist with quarterly/annual tax reporting (W-2, W-4, 1099, etc.).

Benefits & HR Coordination

• Assist employees with payroll-related questions, including pay discrepancies and direct deposit.
• Coordinate with HR regarding new hires, terminations, pay changes, and leave-of-absence updates.
• Maintain accurate records of PTO, sick time, and other leave balances.

Reporting & Audits

• Prepare payroll reports for management, finance, and HR departments.
• Assist with internal and external audits by providing payroll data and documentation.
• Reconcile payroll accounts and support month-end and year-end closing processes.

Systems & Process Improvement

• Maintain and update payroll systems, ensuring data accuracy and efficiency.
• Troubleshoot payroll software issues and coordinate with IT or vendors as needed.
• Identify opportunities to improve payroll workflows, accuracy, and timeliness.