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Receptionist

Aylesford Permanent £27,000 - £30,000 per year View Job Description
For this role as a Receptionist and Office Administrator, you will serve as the first point of contact for all visitors and callers, providing a welcoming and professional front-of-house experience. Your primary responsibilities will include greeting guests in person and over the phone, handling general inquiries, and directing them to the appropriate departments.
  • Previous receptionist experience is essential
  • Excellent organisation skills

About Our Client

Our client is a well established, growing organisation, seeking an experienced receptionist to join their busy team.

Job Description

  • Maintain reception area by keeping it clean & tidy
  • Receiving and distributing post and deliveries
  • Posting out mail
  • Answering and forwarding calls from the Mainline
  • Manage & maintain consumables stock for both sites (cleaning products, canteen refreshments, meeting room drinks, etc)
  • Oversee the upkeep of water coolers and coffee machines across the site, liaising with external suppliers to resolve any maintenance or service issues promptly.
  • Process and place general purchase orders on behalf of all departments across the site, ensuring compliance with the company's approval process.
  • Ensure effective organisation of purchase orders by maintaining a well-structured and up-to-date invoice filing system.
  • Coordinate and place meeting lunch orders as requested by management, ensuring timely delivery and alignment with dietary requirements.
  • Maintain security standards by following procedures and controlling access
  • Support management with scheduling of meetings and minute-taking when required
  • Maintain the company movements log to ensure accurate visibility of who is on-site at any given time
  • Perform other administrative duties such as filing, photocopying, collating, etc.
  • Booking/Organising transport arrangements for visitors
  • Support the organisation of company social & charity events
  • Coordinate the annual health surveillance testing and flu vaccination program, under the guidance of the HR department, ensuring smooth scheduling and communication with employees.
  • Coordinate the scheduling and delivery of monthly on-site massage sessions for employees, ensuring smooth organisation and communication.
  • Conduct monthly Health & Safety inspections of the reception area to ensure compliance with workplace standards and maintain a safe, welcoming environment.
  • Maintain company notice boards
  • Support with organisation of monthly Town Hall meetings
  • Support with any ad-hoc tasks or projects as required by HR or the General Manager

The Successful Applicant

A successful Receptionist should have:

  • Previous experience in a reception or administrative role within a professional environment.
  • Excellent communication and interpersonal skills.
  • Strong organisational abilities and attention to detail.
  • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
  • A professional and approachable demeanour.
  • The ability to multitask and prioritise effectively in a fast-paced setting.

What's on Offer

  • Competitive salary ranging from £27,000 to £30,000 per annum.
  • A permanent role
  • Opportunities to work in a professional and supportive environment.
  • Opportunity for professional growth
  • Additional benefits.
Contact
Amy Fenlon
Quote job ref
JN-112025-6887681
Phone number
+44 1622 604 513

Job summary

Job function
Business Support
Subsector
Receptionist
Sector
Industrial / Manufacturing
Location
Aylesford
Contract type
Permanent
Consultant name
Amy Fenlon
Consultant phone
+44 1622 604 513
Job reference
JN-112025-6887681